Even though qualified, reliable independent contractors (ICs) in transportation are currently...
fter guiding hundreds of businesses through the implementation of our independent contractor management software, we recognize that migrating data and processes can feel daunting and overwhelming. But it doesn’t need to be that way.
With Openforce, you don’t have to go it alone. Our highly specialized implementation teams work with you every step of the way, making it simple for companies to get up and running quickly, saving valuable time now and into the future.
Once our clients are fully up and running, onboarding new drivers within hours instead of days or weeks, they’re pleasantly surprised at the ease of the implementation process.
What does the implementation process look like?
Every business operates differently, meaning your needs for a contractor management system may vary from any other. After 22 years of successfully implementing software, we’ve created a proven blueprint specifically designed to support independent contractor workforces.
Each blueprint is uniquely designed to include detailed information clearly identifying what is most important to your business, key requirements, and desired outcomes for success when it comes to managing your independent contractors.
Imagine having a fully implemented solution within 60 days. With our simple, 4-step process, you can! Here’s how we do it:
- Step 1: Discover: We’ll meet with you to understand your specific business needs and create your unique blueprint.
- Step 2: Configure: We’ll build and validate your tailored enrollment workflows and configure our system based on the requirements captured in your blueprint.
- Step 3: Confirm: We’ll walk you through enrollment workflows and system configuration for final acceptance.
TIP: This is a great time to introduce Openforce to your independent contractors. We’ll even provide you with an email template, FAQs, and an overview of the benefits they’ll get as an Openforce member!
- Step 4: Deploy: This is where the fun begins. First, we’ll invite your contractors to enroll via email and text and send friendly reminders to make sure they get onboarded, contracted, and paid quickly. Next, we’ll host live system training for your administrative teams to ensure they’re set up for success. Once trained, they’ll begin managing their enrollments grid daily to avoid any enrollment or settlement delays.
What makes a successful independent contractor management software implementation?
Communication and teamwork. It’s really important!
Communicating with your contractors about the transition to Openforce makes a noticeable difference, especially when it starts early. “When our clients communicate well with their contractors, we see a much smoother transition. It’s important that the initial communication about Openforce comes from the client, because, at that point, they may not know who we are,” says Carlie Ambler, Openforce Professional Services Manager.
Teamwork is the other ingredient for a successful implementation. While Openforce takes on much of the heavy lifting for you, regular communication on project deliverables, and the willingness of your teams to play around in the system help set everyone up for success.
Will a new system lead to contractor turnover?
It’s a common fear we hear, but the reality is quite the opposite.
Change for anyone can be uncomfortable, which is why we have an entire team dedicated to contractor outreach and education, ensuring they enroll quickly and get answers to any questions they may have about onboarding, settlement, and insurance.
In fact, because of this outreach and support, Openforce clients report up to 94% faster onboarding, meaning your contractors get to work and start earning income quicker.
A huge benefit of contractors enrolling in Openforce’s platform is it puts a marketplace of over 50 money-saving perks and benefits at their fingertips- something they likely don’t have today. Since Openforce can extend benefits without legal risk, our clients typically experience a 3x higher retention rate than the industry average.
Conclusion
The transitional phase of learning a new independent contractor management software can feel overwhelming. But the longer you struggle in your current situation, the more you will continue to waste your most precious resource—time.
Implementing Openforce allows you a fresh start with solid compliance data and eliminates manual tasks, saving you time and money for years to come. Gaining this time back only allows you to focus on what matters most—growing your business.
Leave the fear behind because Openforce strives to ensure a smooth transition for you, your teams, and your independent contractors every step of the way. Don’t let another day go by, contact us today to get started.
